Job Description

Job Description and Duties

***Please ensure application is complete with detailed job description/tasks performed, employment beginning and ending date information, and hours worked per week.

Working at the Division of Occupational Safety and Health, widely known as Cal/OSHA, means much more than showing up for a job. You will be able to work on programs that are vital to the health and safety of the community, work force, and the state. We recognize the strength in teamwork. We know that encouraging collaboration and diversity, educating employers in best practices, and protecting the health and safety of employees through enforcement of the California Labor Code and regulations will benefit our economy as a whole. Be part of a team that prides itself in making a difference for Californians.

Under the general direction of the Attorney, Assistant Chief Counsel (AACC)  in the Division of Occupational Safety and Health (DOSH), Department of Industrial Relation’s (DIR), the Staff Services Manager I, (SSM I) oversees and supervises the work of a group of analysts assigned to respond to the Public Records Act (PRA) requests and ensures DOSH responds to such requests in an accurate and timely manner in accordance with the Government Code. The SSM I serves as a subject matter expert in interpreting and applying applicable laws, rules, and regulations on the most complex PRA related matters, oversees the development of PRA training programs, and continually evaluates the performance of the unit.

Duties include, but are not limited to:

• Planning, organizing, directing, and providing managerial review of the work performed by PRA staff.
• In collaboration with the Attorney Supervisor, reviews, develops, and creates policies, procedures, guidelines, and implementation plans for department-wide PRA processes.
• Directing the PRA unit’s analyses and processing of the division's PRA requests.
• Ensuring proper coordination with DOSH attorneys and management and Office of the Director's Legal Unit in preparing and responding to PRA requests.
• Meeting with and providing regular updates to the AACC, Chief Counsel, and the Division Chief on the status of PRA requests as necessary.
• Oversees the development and delivery of PRA training curriculum using a variety of modalities and platforms for supervisors and staff statewide.

There is one (1) position that may be filled in either Oakland, Sacramento, San Francisco, Santa Ana, San Diego or Los Angeles. Please see the other posting under a different job control in CalCareers for the other location. If you are interested in the position at more than one location, please submit a new application for each job control.

(**NOTE telework agreements are available and staff are required to be in the office several times a week, and travel within the state.)

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

To be considered for this job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: 

You will find additional information about the job in the .

Working Conditions

This job is located at:
Division of Occupational Safety and Health - Legal Unit
1750 Howe Avenue, Suite 440, Sacramento, CA 95825  

There is one (1) position that may be filled in either Oakland, Sacramento, San Francisco, Santa Ana, San Diego or Los Angeles. Please see the other posting under a different job control in CalCareers for the other location. If you are interested in the position at more than one location, please submit a new application for each job control.

This is a full time position headquartered in our legal offices located in the Cal/OSHA Sacramento District Office, on the 4th floor, Howe Avenue, Sacramento, California. The office is in a high rise building with both artificial and natural lighting in a cubicle environment. The incumbent is required to work extensively on the computer as necessary to accomplish their duties. Some travel may be required to attend meetings and training.

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click  e  to visit the California Department of Human Resources (CalHR) website. 

Special Requirements

The following items are required to be submitted with your application. Applicants who do not submit the required items may not be considered for this job:

• Resume
• Cover letter
• Statement of Qualifications

Please describe your experience and ability as it relates to the duties of a Public Records Act Manager – SSM I. Your response must address the following:

1. Describe your experience in public or business administration in the areas of the Public Records

Act (PRA), Freedom of Information Act (FOIA), government services, policy analysis, privacy rights, legal services or occupational safety and health related matters.

2. Describe your experience as a manager, supervisor, and or team or project lead.

3. Describe your experience streamlining and/or implementing new processes or procedures.

4. Describe your experience analyzing, applying, and/or interpreting laws, regulations, or policies.

Instructions: The SOQ must be no more than two to three pages in length, single-spaced, and typed in 12-point font. Responses must be numbered and address each prompt in the order listed above. Resumes, cover letters, and other materials will not be considered as a substitute for the SOQ.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Possess the general qualifications of the position and be able to perform their duties with integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and professionalism.
• Prior experience analyzing and working on PRA related matters or analyzing laws, rules, and regulations.
• Possess strong interpersonal and leadership skills, and the ability and desire to work collaboratively with others in a team and contribute to a collegial office environment.
• Be able to communicate effectively (orally and in writing) and with tact in dealing with the public and other employees.
• Proficiency in Word and other Microsoft applications .

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Health, Dental & Vision Benefits
• Paid Sick & Vacation
• Retirement (CalPERS)
• Basic Group Term Life Insurance
• Employee Assistance Program (EAP)
• 11 Paid Holidays
• 401 (k) & 457 plans
• Military Leave
• Reimbursement Accounts
• Public Transit Subsidy
• Near Public Transit and bus lines
• 5 minute walking distance to restaurants and shopping
• Onsite security
• Telework

And many more! Visit for a full list of available benefits!

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter
• Statement of Qualifications -

  Please see Special requirements section of the posting for instructions on the Statement of Qualifications.

Job Tags

Permanent employment, Full time, Work at office, Remote work,

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